Send a Nudge Reminder About a Task

Last updated: October 23, 2026

When a task needs attention and the automated reminders aren’t cutting through, a Nudge sends a personal, branded email directly to the assignee — with your message and a direct link to the task.

Steps

  1. Go to Projects and open the relevant project.

  2. Find the task you want to nudge about.

  3. In the task's row, select the paper plane icon (Nudge members) in the task actions column. If it's hidden, select More task actions, then Nudge members.

  4. In the Send a nudge dialog, review Recipients. It's pre-filled with the task's members or its assignee. You can add other project members only.

  5. In the Message box, enter what action is needed. A message is required. You can add formatting and links, but not images.

  6. Select Send nudge. With more than one recipient, the button reads Send followed by the number of nudges, for example Send 3 nudges. If you check Also send SMS, the label changes, for example to Send email and SMS.

Each recipient gets their own personalized email with your message, the project and task name, and a direct link to the task.

What the Nudge Email Includes

  • Your name and custom message

  • The project name, in the subject line (Message re: followed by the project name) and in the email

  • Each task's name, start date, due date and percent complete

  • A direct link to the task

Tips

  • Use sparingly — nudges are in addition to automatic reminders. Too many emails creates fatigue.

  • Each recipient gets a separate email — so messages are individual, not a group send.

  • You’re CC’d on every nudge you send, so you have a record.

  • Nudges are logged in the Project Activity for transparency and audit trail purposes.